Archiving app submissions, allows you to temporarily remove submissions while retaining the option to recover them later.
This guide walks you through the process of archiving, viewing, and restoring archived submissions, as well as permanently deleting them if necessary.
In your Clappia dashboard, select the app containing the submissions you wish to archive.
Click on the Submissions tab to view all submissions made to the app.
For a single submission, click on the desired submission and a right panel will appear.
Click on the three dots at the top of the panel.
Select ‘Archive Submission’ and confirm by clicking ‘Okay’ on the pop up window.
Refresh the submissions page, to view the changes.
Select multiple submissions by ticking the checkbox beside each submission you want to archive.
Click on the archive icon at the top of the right-hand panel.
Confirm by clicking ‘Okay’ on the pop up window.
Refresh the submissions page, to view the changes.
By archiving submissions, they will no longer appear in your list of live app submissions.
To view any archived submissions, you will need to filter out your submissions.
To filter submissions, click on the search bar.
Choose the filter option ‘Archived’, select ‘Yes’, and click ‘Search’ to view only archived submissions.
Simultaneously, you can view both live and archived submissions by selecting ‘Yes’ & ‘No’ in the filters.
Use the filter to find the archived submissions as mentioned in the steps above.
Click on an archived submission and on the right panel, click on the three dots at the top. Select ‘Restore Submission’.
Confirm by clicking ‘Okay’ on the pop up window.
Refresh the submissions page, to view the changes.
Currently, you will be able to restore only one archived submission at a time.
From the list of archived submissions, click on the one you wish to delete permanently.
Click on the three dots at the top of the right panel and select ‘Delete Submission’. Confirm the deletion by clicking ‘Okay’ on the pop up window.
Refresh the submissions page, to view the changes.
This action will permanently remove the submission and cannot be restored. Currently, you will be able to delete only one archived submission at a time.
To automatically archive a record when the date field is older than 90 days, use the Archive Submission workflow node in Clappia:In the Design App tab, add a Workflow node and select Archive Submission.On the right panel, under Select App, choose the same app where you want to apply the archiving condition.In the Filters section, select the Date Field from your data.In the input box, type the formula to check if the date is greater than 90 days. For example, you can use a formula like @DateField <= TODAY() - 90 to check this condition.With this setup, any record with a date older than 90 days will automatically be archived.
To archive a record exactly 90 days after the submission date, use the Wait node in combination with the Archive Submission workflow node:
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3500 S DuPont Hwy, Dover,
Kent 19901, Delaware, USA
+1 (341) 209-1116
140L, 5th Main Rd, Sector 6, HSR Layout, Bengaluru, Karnataka 560102, India
+91 96418 61031