How to Convert Google Form Responses to PDF: Free Alternative in 2025

Does your business demand that you daily gather user information and utilize it to produce documentation? Google Forms is one of the most commonly employed tools to collect data from users. However, with Clappia, a perfect Google Form alternative, developing and dynamically printing PDFs is a piece of cake.

With Clappia, you can automatically generate PDF files from user responses, store them in Google Drive, and deliver them to the user via email for approval/notification. Clappia also allows saving all form submission data to Google Sheets, which you can see in real-time, export, or link with other Clappia apps to create complicated solutions to enhance your workflow.

Google Forms may save responses as PDFs, but it provides a primary printing option. If you're looking for how to download Google Forms as a PDF or converting responses from Google Forms to PDF format requires a laborious effort. Not only does this process take time, but you must also repeat it each time you get a new submission. Furthermore, Google Forms disappoints by providing a basic PDF layout with no room for modification. However, with Clappia, you can dynamically turn the data from each form submission into a PDF document and manage the appearance of your PDF file by importing custom templates. You may spice up your PDFs by using images, logos, or dropdowns to customize the design to reflect your brand. Clappia allows you to send the generated PDFs to the specified email addresses and offers advanced options as an add-on to save time and effort.

To create apps using Clappia, you don't need to write a single line of code. Clappia additionally overcomes the limitations of Google Forms by including advanced capabilities such as GPS location, QR code/Barcode scanner, live tracking, image and signature uploading, and more. These enhanced features enable organizations to use smartphones instead of desktops and spreadsheets to make business decisions on the fly and optimize how they use their time on manual operations. With Clappia, it's simple to generate documents, save them as PDFs, and manage your business data efficiently.

How to Generate PDF Reports from Mobile Forms Responses with Clappia?

Follow these steps: The first step in creating an app with Clappia is to create a free account and personalize your workspace. After setting up your workspace, you can use drag-and-drop blocks to develop mobile apps, insert questions, and preview your app as you build it.

Clappia allows you to integrate your app with Google Sheets/Drive and your database. Additionally, it assists you in adding validation to your app and publishing or cloning it.

Clappia includes print settings in the app's configuration tab. You can use this option to import your customized template (.doc and not .docx) and configure it to meet your specific needs. You can dynamically add images, logos, custom fonts, GPS data, QR codes, and other elements to your PDF as the user fills out the form and clicks Save as PDF. This feature is a significant improvement, making Clappia an excellent Google Forms alternative by allowing you to create PDF documents efficiently and customize their format to your liking.

Watch this tutorial video to learn more, step-by-step, about PDF generation and dynamic printing with Clappia.

‍Let us understand the application of PDF generation and dynamic printing using an example:

Case Study: Automatic Offer Letter Generator

Scenario: An organization wants to improve its process by automating how it generates and shares offer letters with candidates.

Clappia’s no-code/low-code platform can solve this problem by enabling the firm to develop and deploy an app in minutes. The app allows users to upload a custom template where they want to include the form data and select print options to generate the offer letter, which can then be shared with candidates via email.

Once the candidate's information is filled in the form and the form is approved, the app will automatically generate a customized PDF of the offer letter. The app can then send it as an email attachment directly to the candidate, ensuring a smooth and efficient process.

In the customized template, the dynamic fields are represented using the variable names defined in the app. When the user fills in and submits the form, the dynamic fields are replaced by the user’s information, and the PDF is automatically updated. Additionally, users can easily access dropdown options to make further adjustments and finalize the document before printing or sending it.

What could be better than having a single app that solves all your problems? Clappia enables anyone to create applications with complex functionality and make decisions based on real-time data.

Final Thoughts

If you are tired of manually handling your Google Form responses into PDF or looking for a way to automatically generate PDFs with sophisticated features like images, logos, tables, custom fonts, signatures, captured GPS locations, generate QR codes in PDF, and more, Clappia has got your back!

Using Clappia, you can quickly generate a highly personalized and customized PDF from your form data exactly how you like! Whether you want to edit the content or change the file format, Clappia offers an intuitive platform that ensures seamless integration. Moreover, the ability to also send automated emails and mobile notifications makes Clappia stand out among the competitors and helps you stay on top of your business.

That's all for now! Meanwhile, read our other blogs to see why Clappia is the best Google Forms alternative.

‍‍Clappia is available for free! Sign up today and build your first app!

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