Build Your Own AI Hiring & Resume Shortlisting System Using Clappia

Tired of manually screening stacks of resumes to find the right fit?

Recruiting the right candidate shouldn’t feel like navigating a flood of resumes, spreadsheets, and never-ending email chains. Yet, for most growing companies, manual hiring still means wasted hours, bias-prone screening, and inconsistent shortlisting that delays decision-making.

But there’s a better way.

With the rise of AI and no-code platforms, you can now build a fully automated, AI-powered hiring and resume shortlisting app in just a few steps—no technical skills required. Whether you're an HR manager, startup founder, or part of a recruitment team, this guide will walk you through creating a smart, scalable system that transforms hiring into a smooth, structured, and efficient process.

Let’s dive in and start building your custom AI Hiring and Resume Shortlisting App—the smarter way to hire top talent.

Prerequisites for Building Your AI Hiring App

Before we dive into the actual process, here are some things you need to know:

• Understand how hiring and resume screening currently work in your organization.
• No need for any technical or coding knowledge.
• A basic understanding of using a computer is enough.
• We'll start from scratch, making it easy for anyone to follow along.

What Does This AI Hiring and Resume Shortlisting App Do?

An AI-powered hiring app helps recruiters simplify resume collection, automate screening, and streamline candidate shortlisting. Here’s what it will enable users to do:

• Accept candidate applications via a digital form or file upload.
• Use AI to automatically extract key data from uploaded resumes.
• Filter and rank candidates based on specific job criteria.
• Set up a review workflow for final approval or rejection.
• Track hiring stages in real-time.
• Integrate with external tools like Google Sheets or HRMS platforms.

Why Choose an AI-Powered Hiring System?

Manual hiring is time-consuming and often inconsistent. By digitizing and automating the process, companies can:

• Improve efficiency by removing repetitive tasks.
• Ensure accuracy and objectivity in shortlisting with AI screening.
• Accelerate hiring with faster resume processing.
• Maintain transparency in the recruitment pipeline.
• Reduce costs associated with traditional recruiting.

Benefits of Automating Resume Shortlisting

• Time-Saving: Cuts down time spent manually reviewing resumes.
• Unbiased Screening: AI ensures candidates are shortlisted based on actual qualifications.
• Faster Hiring Cycles: Automation speeds up applicant screening and interview scheduling.
• Better Tracking: HR teams can monitor every stage of the hiring process.
• Seamless Integration: Connects easily with HR databases and third-party tools.

What Tool We Are Going to Use

AI-powered Hiring and Resume Shortlisting App

To build this AI-powered app, we will use Clappia, a powerful no-code platform. Clappia enables businesses to create fully functional apps using drag-and-drop components—no programming skills needed.

With Clappia, you can design a complete hiring app that collects applications, extracts resume data, ranks candidates based on role requirements, and automates the shortlisting process.

Key Features of Your AI Hiring App

To make our resume shortlisting app powerful and user-friendly, we will incorporate the following features:

• Offline Functionality: Collect resumes even during offline recruitment drives.
• Mobile Form Builder: Customizable forms for candidate submissions.
• Workflow Automation: Automates the review and shortlisting process.
• Custom Integrations: Syncs with Google Sheets, SharePoint, or internal HRMS.
• Bulk Data Upload: Allows uploading multiple resumes at once for batch processing.
• Conditional Section Display: Shows relevant questions based on job role.
• QR Code Scanner: Scan candidate IDs or documents during walk-ins.
• Image/Video & File Uploads: Candidates can attach resumes and cover letters.
• GPS Location: Useful for tracking candidate locations in field jobs.
• Notifications: Sends real-time alerts for application status updates.

App Flow

User Side (Candidate or Recruiter)

1. The candidate opens the Hiring App and fills out the job application form.
2. They upload their resume as a PDF or DOC file.
3. The AI Block extracts and evaluates resume details based on predefined logic.‍
4. Shortlisting Criteria Met? The application is submitted for HR review.
5. The candidate receives status notifications (submitted / shortlisted / rejected).

Admin Side (HR Team)

1. The HR team logs in to review applications.
2. They view extracted resume data alongside original files.
3. Candidates are auto-ranked based on job role criteria like skills, experience, or location.
4. HR can approve, reject, or move candidates to the interview stage.
5. Status updates are sent to candidates automatically.
6. Reports can be generated for ongoing hiring analysis and tracking.

This structured workflow ensures a smooth, transparent, and automated hiring pipeline for any organization.

Why This Approach is Better

• No Manual Shortlisting: HR doesn't need to copy details from resumes manually.
• Faster Hiring: Automation reduces screening time from hours to seconds.
• Improved Accuracy: AI and API workflows minimize human errors.
• Flexible Integration: Works with any ATS or HRMS that supports APIs.

Step-by-Step Guide to Building the AI Hiring App

Step 1: Create a New Workplace in Clappia

• Sign up for a Clappia account and create a new workplace.
• This workplace will act as the hub for your recruitment app.

Step 2: Create a New App

• In your Clappia workplace, click on "Create App"
• Name your app something like “AI Resume Shortlisting System.”

Step 3: Add Form Components

Use the Mobile Form Builder to add these fields:

• Candidate Name (Single Line Text Input)
• Email & Phone Number (Email and Phone Number Inputs)
• Applied Role (Dropdown)
• Resume Upload (File Upload)
• Cover Letter (Optional - Text Area)
• Experience (Number Input or Dropdown)
• Skills (Multi-select)
• Location (Text Input or GPS Capture)

Step 4: Implement AI-Powered Resume Parsing

• Add an AI Block to extract key details from the uploaded resume.
• Configure it to fetch data like skills, education, past companies, and experience.

Step 5: Set Up a Shortlisting Workflow

• Use Clappia’s Workflow Automation to define shortlisting criteria and assign applications to reviewers.

Step 6: Deploy and Test the App

• Share the app with internal teams or external candidates.
• Test thoroughly to ensure all steps—from application to shortlisting—work seamlessly.

For detailed steps on how to build an app in Clappia, please click here.

To know more about AI Block configurations, please click here.

Conclusion

With Clappia, you can build an AI-powered hiring and resume shortlisting system without writing a single line of code. This solution reduces manual effort, accelerates screening, and ensures that only the best candidates move forward in your recruitment process.

Start building your AI-powered Hiring and Resume Shortlisting App today!